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ISHG Bye Laws

Bye Laws

The Indian Society of Human Genetics Rules, Regulations and Bye-Laws

Art. I:

The name of the society shall be "The Indian Society of Human Genetics" hereinafter referred to as the society.

Art. II: Registered office

The registered office of the society shall be situated at Pune.

Art. III: The aims and objectives

  1. To promote and advance the cause of and knowledge of Human Genetics;
  2. To promote exchange and diffusion of information and ideas relating to human genetics;
  3. To provide a forum for discussions on Human Genetics and related subjects;
  4. To promote researches on various aspects of Human Genetics, including its applications;
  5. To publish as and when the time matures such Bulletins Journals, Proceedings etc. as may be considered desirable;
  6. To secure and manage funds and other financial resources for promotion of the cause of Society and its objectives and
  7. To perform and conduct any other activity that may be conducive to the fulfilment of the above objectives of the Society.

Art.lll: As Amended on 31st March,2004

  1. To promote and advance the discipline of Human Genetics in a global perspective;
  2. To provide a forum for exchange and dissemination of information and new knowledge in human genetics;
  3. To promote research and development for the advancement of Human Genetics and its applications for human welfare;
  4. To publish Journal(s), News letter(s), Proceedings etc. as may be considered desirable;
  5. To secure and manage funds and other financial resources for the promotion and the cause of the Society and its objectives;
  6. To create awareness among society, government and academia about Human Genetics and the associated ethical, legal and social issues;

Art. IV: Membership

The Society shall consist of the following categories of members of the society:

  1. Ordinary member,
  2. Honorary member,
  3. Associate member, and
  4. Life member.

Besides these four categories of members, the society may include a few outstanding personalities as its patrons. Another category of membership, namely (e) Corporate members may be introduced, if desirable.

Eligibility or the Minimum requirement for a membership:

The Society lays great emphasis on the idea that its members shall be active workers with some significant contributions to Human Genetics in any of its various aspects.

  1. Ordinary Member:
    1. The most essential requirement for this category of membership shall be that the person must have made some tangible contributions to Human Genetics (in any of its aspects) as evidenced by publications in reputed journals and has shown sustained interest in the field of Human Genetics for a period of at least five years.
    2. It is desirable that the person should possess a post graduate degree in any of the sciences related to Human Genetics such as Medicine, Anthropology (physical), Biochemistry, Biology, Statistics, etc.
  2. Honorary member:
    1. Any person who is a reputed scientist in any of the fields of Biology, Anthropology, Medicine, Biochemistry, Statistics, etc. may be considered for an Honorary membership of the Society, provided:
    2. That the Governing Council thinks that his inclusion in the Society shall enhance its aims and objects and
    3. That the person himself evinces keen interests in Human Genetics and/or the various objects of the Society.
  3. Associate Member:

    Any individual who possesses a postgraduate degree as stated under Art. IV (a) (ii), but has not already actively worked on Human Genetics (or related subjects) for a sufficient length of time (5 years) as under Art. IV (a) (i) may be eligible for a membership of this category.

  4. Life Member:

    Any person who is fully qualified for an Ordinary membership of the Society may be admitted as a Life member of the Society and in that case the person shall pay a lump sum as laid down in the bye-laws, in lieu of the annual fee payable every year.

  5. Corporate Member:

    Terms and conditions for this category of membership may be enunciated by the Society as and when such membership is introduced.

(Earlier Incorporated As)
Eligibility:

All government institutions or private bodies who do or support research in Human Genetics and related fields are eligible to be Corporate Members

Art. IV: As Amended on 31st March, 2004

There shall be following six categories of membership of the Indian Society of Human Genetics (herewith to be referred as ISHG) viz.:

  1. Life member: Open to all those who are engaged in the field of Human Genetics and allied disciplines/areas (e.g. related areas in Biomedical sciences, Anthropogenetics, Biotechnology etc).
  2. Annual Member: Open to all those who are engaged in the field of Human Genetics and allied disciplines /.areas (e.g. related areas in Biomedical sciences, Anthropogenetics, Biotechnology etc.).
  3. Associate / Student Member: Open to all post-graduate and Ph.D. students who are specializing in Human Genetics and allied disciplines/areas (e.g. related areas in Biomedical sciences, Anthropogenetics, Biotechnology etc.).
  4. Honorary Member: Those elected by the Society for their significant contributions in the field of Human Genetics and allied disciplines/areas or have rendered distinguished services to the society.
  5. Sessional Member: Non-members of the Society wishing to present papers at the Annual Meeting or any other meeting arranged exclusively or in conjunction with other organizations.
  6. Corporate Member: Institutions or the Industries in the Corporate (public or private) sector whose aims and objectives overlap with those of the Society and whose association, in the opinion of the Governing Council (here after referred as Executive Council) can assist materially or otherwise in advancing the objectives of the Society, may be admitted as corporate members.

The contribution to be paid by corporate members may be decided by General Body from time to time. Such applications will be accepted by the Executive Council at its meeting or by circulation among the members.

Corporate Members will be eligible for life Membership only.

Membership is open to resident Indians, non- resident Indians and eligible scientists from foreign countries

Art. IV (Elections): As Amended in website on 5th November, 2012

The rules and procedure for election will be the same as "Art. IV (Elections): As Amended on 31st March 2004." However, the only modification is all correspondence including "postal ballot" will be replaced with electronic communications, including "electronic ballot", as approved by the Executive Council and the General Body of the ISHG.

Art. V: Officers and the Governing Council

The Governing Council (henceforward referred to as "the Council‟) shall be composed of

(1) the President, (2) the Vice-President, (3) the Secretary, (4) the Treasurer, (6) the immediate past President, if any, and (7) not more than eight member elected according to bye laws, and (8) not more than one co-opted member. The first Council, however, shall include all the Founder Members who are sufficiently qualified for Ordinary membership The Officers mentioned above and under official shall be elected as per rules laid down in the bye-laws. The Council shall manage the affairs of the Society solely and entirely with the highest authority vested in it by the members according to this Constitution of the Society.

Art. V: As Amended on 17th March, 1978

The Governing Council (henceforward referred to as "the Council") shall be composed of eight members elected as per rules laid down in bye-laws. The Organizing Secretary for the Annual Conference of the Society for a particular year shall be an additional member of the council during his term.

The first Council, however, shall include all the Founder Member who are sufficiently qualified for Ordinary membership. The four Officers of the Society, namely, (I) the President (2) the Vice-President (3) the Secretary, and (4) the Treasurer shall be elected as per rules laid down in the Bye-laws among the members of the Council.

The immediate past President, if any, shall be an ex-office member of the council. The Council shall manage the affairs of the Society solely and entirely with the highest authority vested in it by the members according to this Constitution of Society.

Art. V: As Amended on 31st March, 2004

Executive Council (EC): Office Bearers and Members

The Executive Council shall consist of the following Office Bearers and Members:

  1. One President
  2. Two Vice-Presidents
  3. One Secretary
  4. One Joint Secretary
  5. One Treasurer
  6. Eight Elected Members

The above office bearers and members will be elected by secret postal ballot once in two years from amongst Life and Annual Members.

Corporate Members are not entitled to contest for the EC.

In addition to the above elected members, the President and Secretary of the out-going EC will be EX-Officio members of the new EC provided they have not been elected to some other office.

Responsibilities and Functions of the Executive Council (EC)
  1. The responsibility of running the Society will lie with EC
  2. Planning the activities of the Society, such as organizing conferences, workshops / training and refresher courses, interfacing with society, government, national and international agencies etc.
  1. I President will preside over the meeting of the EC and any other meeting(s) called for a definite purpose.
  2. One of the two Vice-Presidents (determined in alphabetical order), in the absence of the President, will preside over the meeting of the EC and all other meetings.
  3. Treasurer will be responsible for
    1. Maintaining the finances of the Society;
    2. Receiving all subscriptions, fees, donations and other money due to the Society;
    3. Issuing receipts for all moneys received on behalf of the Society;
    4. Submitting statement of account at the end of each year for auditing by a person appointed by ECl.

      Treasurer shall not disburse salary, honoraria to any person or incur any expenses without expressed sanction of the EC. Secretary will be Executive Officer of the Society and shall be responsible for

  4. Secretary will be Executive Officer of the Society and shall be responsible for
    1. Running all day-to-day activities of the Society;
    2. Preparing and maintaining minutes of all the meeting of the Executive Council and the General Body
    3. Convening the Executive Council and General Body meetings
    4. Maintaining all records of the Society
    5. Submitting an Annual statement of activities of the Society to the Annual General Body.
  5. Joint Secretary will assist the Secretary in all the above duties of the Secretar

Art. VI: Funds and Financial Resources

The Council is authorized to acquire funds on behalf of the Society chiefly through the following channels:

  1. Membership fees (from Ordinary, Associate and Life members) and the admission fee.
  2. Contributions, donations, and/or grants from private, public, government departments or institutions or any other suitable sources.
  3. Contributions/donations from Honorary members and Patrons.
  4. Income from investments.
  5. Income from gifts, legacies of movable of immovable properties, and
  6. Income from other activities of the Society including publications, etc.
  7. All receipts through Admission fee and Life Membership fee are permanent assets of the Society which is called "General Fund", General fund will not be utilized for any activities of the Society.

    (Art. VI (7) is included as per decision of the General Body Meeting held in Calcutta on November 11, 1975).

Art. Vll: Honorary Executive Secretary and Head Quarters of ISHG (Incorporated on 31st March, 2004)

The Indian Society of Human Genetics Headquarters will be located at a central place, having in its vicinity institutions engaged in research in Human Genetics that can ensure permanent space and infrastructure. The Honorary Executive Secretary will be appointed at the headquarters for looking after the some of the functional activities of the Society. The Executive Secretary will be nominated by the Executive Council (in consultation with the institutional head at the Head quarters) from amongst the Life members working at the headquarters of the Society for a period of four years so that the term of Executive Secretary overlaps with the term of Executive Council for continuity of the functional activities of the society. The Executive Secretary shall be responsible for:

  1. Safe-keeping (archiving) of Society's records
  2. Providing information and guidelines to the elected Secretary
  3. Providing assistance to the EC in maintaining accounts
  4. To file income tax returns
  5. Safe-keeping and maintenance of accounts of Society's assets.

Investments of the Society's funds at head quarters shall be jointly made by any two of the elected authorized signatories (President, Secretary, Treasurer and in absence of Secretary, the Joint Secretary) and the Executive Secretary.

The Interest/dividend etc. on Society's investments will be received by the Executive Secretary at headquarters and the amount so received shall be duly transferred to the Society's bank account operated by the elected Secretary/Treasurer.

The Executive Council will prepare a separate annual budget for the headquarters and provide that amount to the Society's bank account at the head quarters, which will be operated by Executive Secretary.

The Executive Secretary shall participate in every Annual General Body and Executive Council meeting of the Society. If required, the Executive Secretary may be paid travel expenses (normally limited to AC 2 Tier return fare) by the organizers of the Annual conference of Indian Society of Human Genetics for attending these meeting. No other honorarium shall be payable to the Executive Secretary.

The bank account of the society shall be operated jointly by any TWO of the following: President, Treasurer, and Secretary and in the absence of Secretary, the Joint Secretary. The persons to operate the account will be duly authorized by each Executive Council.

BYE-LAW

Art. I:

The Society shall count its year from the first of January to the next 31st December for all purposes.

Art. I: As Amended on 31 March, 2004

The Society shall count its year from the 1st of April to the next 31st March for all purposes.

Art. II: Membership

  1. Application: A person who considers himself/herself eligible for a certain category of the Society's membership shall put up an application in the prescribed form (obtainable from the Society's office) to the Secretary for enrolment as a member stating the category of membership. It is necessary that the applicant should be introduced by Ordinary / Honorary / Life member who knows about the applicant's qualifications and works in science.
  2. The Council or Selection Committee appointed by the Council shall consider the applicant's suitability for the Membership and also specifically state the category of membership (if any) assigned to the applicant within a reasonable period of time. The decision of the council would be communicated to the applicant, affirmative or negative.
  3. In the case of an affirmative decision accepted by the applicant, the latter shall as soon as possible deposit the Admission fee and the Membership fee for the appropriate category with the Society. The membership will take effect from the date on which the said fees will be received in the Society's office.
  4. The Council also reserves the right of cancelling the offer of a membership to an applicant, if the latter fails to pay the admission and the membership fees within a reasonable period of time, say, two months after issue of the notice.
  5. Honorary membership: Proposals for nomination to Honorary membership of the Society should be made in writing under their signatures by any two members of the Council. A support of not less than two-thirds of the Council members shall be required for the final selection of such a member. Voting shall be by postal ballot.
  6. Membership fees: For the present the following rates of annual membership fee are fixed up for the various categories of members of the society. These rates can be modified as per rules set up for all kinds of amendments.

Ordinary member : Rs 25.00 per year
Associate member : Rs 15.00
Corporate member : Rs 200.00
Life member : Rs 250.00 (Lump sum payment in a single payment or in not more than five half-yearly instalments of not less than Rs 50/- each according to the choice of the member). The annual membership fee falls due on the first of January every year and should be paid off before 31 March of the same year. Otherwise, the members shall be in arrears.

Art. II (5): As Amended Earlier::

Membership fees: The following rates of membership fees are fixed up for the various categories of members of the society. These rates can be modified as per rules set up for all kinds of amendments.

Associate member : Rs. 25.00 per year
Ordinary member : Rs. 40.00 per year
Life member : Rs 400.00 (in a single payment or in two half-yearly instalments of not less than Rs. 100.00 each according to the choice of the member)
The annual membership fee falls due on the first of January every year and Life membership fee instalments on the first of January and July. The dues should be paid off within 3 month of the due dates. Otherwise, the member shall be in arrears.

Art. II (5): As Amended on 24/1/97.

Membership fees: For the present he following rates of annual membership fee are fixed up for the various categories of members of the society. These rates can be modified as per rules set up for all kinds of amendments.

Associate member : Rs. 40/- per year
Ordinary member : Rs. 80/- per year
Life member : Rs. 800/- (in a single lump sum payment)
Corporate member : Rs. 10,000/- for five years.

Art. III (5): As Amended on 31st March, 2004.

Membership fees: For the present the following rates of annual membership fees are fixed for the various categories of members of the society. These rates can be modified as per rules set up for all kinds of amendments

A. For Resident Indians:

Life Member: Rs. 1500/-, to be paid in one instalment or not more than 2 instalments during one financial year ending March 31.
Annual Member: Rs. 200/-, for each financial year ending March 31.
Associate/ Student Member: Rs. 100/-, for each financial year ending March 31.
Corporate Member: Rs. 20,000/-, payable in not more than four instalments within one financial year ending March 31.
Sessional Member: Rs. 100/-, for the particular scientific meeting organized By the Society.

B. For non-resident Indians and members from other countries

Life Member : US$ 200.00, payable in one financial year Annual Member : US$ 20.00 per financial year Membership Defined: A member of the Society can be Honorary, Life, Annual, Associate/Student and Corporate Member. No person will be entitled to vote if he (is) in arrears for the year. Members who would have been in arrears for a period more than two years will loose membership and will have to pay admission fee to renew membership.

6. Cessation and Termination of membership: The Treasurer of the society shall send not more than two reminders by Registered post, at an interval of not more than one month, to any member whose subscription is in arrears. Two such reminders will be considered as adequate notices, and if the subscription is not received within two months from the date of dispatch of the last notice, the member shall cease to be a member of the Society, after the Governing Council resolves to that effect.

7. Admission fee: A new entrant to membership of the Society (Ordinary, Life and Associate) shall pay an admission fee of Rs. 10.00 in addition to the first annual membership fee. A member whose membership was terminated on any account shall also pay the admission fee of Rs. 10.00 if and when his/her readmission is allowed along with other dues. If any.

Art. II (7): As Incorporated Earlier:

A new entrant to membership of the society (ordinary, Life, Associate) shall pay an addition fee of Rs. 10/- in addition to the first annual membership fee. The admission fee for Corporate membership is Rs. 100/-. A member whose membership was terminated on any account shall also pay the admission fee if and when his/her readmission is allowed along with the other dues, if any.

Art. II (7): As Amended on 31st March, 2004.

All new members, other than Sessional Members shall pay a sum of Rs. 20.00 as Admission Fee in addition to the Membership subscription. The admission fee for Corporate membership is Rs. 200/- and for non-resident Indians and foreign nationals it is US$ 5. Those, whose membership was discontinued due to non- payment of subscription for two consecutive years, shall pay the Admission Fee when seeking fresh membership.

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